Preparation for In-Year and End of Year Filing

Large and Medium size employers are required by law to file starter and leaver information online from 6 April 2009. This was far more complex than the transition to end of year online filing and involves major changes to your day to day processes and payroll procedures.

Furthermore, some of HMRC’s rules regarding the processing of starters and leavers have changed.

So what are the latest issues surrounding in year filing? What are the problems many employers are experiencing relating to software matching to HMRC’s requirements?

Many employers are reporting that the online filing of their end of year returns is much easier than the previous methods they have used. More than one million employers filed their P14s and P35 online for 2008/09.

Under Government proposals all employers (with some minor exceptions) will have to file their end of year returns online. However, there are 1000s of employers who currently do not communicate electronically with HMRC at all.

To ensure that your end of year filing is successful requires a great deal of planning and preparation prior to year end. This means that when you get to the end of the tax year it is simply a case of downloading the information and sending it down a telephone line using either EDI or Internet. It’s never too early to start preparing for 2009/10 submission!

This course will take you through all the essential preparation that is necessary to guarantee that the information you send HMRC at the end of the tax year is correct. It is ideal for those facing their first year end and also the more experienced who would like to review and update their processes and procedures.

In-Year
• Which forms must be sent online?
• What are the deadlines for submission?
• Submitting partially completed forms
• Mandatory information
• Solving common problems
• Impact on departmental processes and procedures
• National Insurance numbers
• Software problems meeting HMRC’s matching requirements
• Common errors and pitfalls
• Fines and new penalties


End of Year
• Checklists to minimise any potential errors at year end
• Using effective internal procedures and controls
• How to correct errors that have been submitted
• Reconciliation tips to make life easier
• What information must be submitted on the P14s, P35 and P38A?
• Balancing the P35
• Pitfalls and penalties
• Payroll Quality Standard
• Options for filing online for the first time
• Dealing with HMRC’s error messages & what they all mean

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